Switch from paper to electronic records with these Steps
With everything coming under the purview of the digital revolution, could medical science be far behind? The world is continually seeing new and highly-evolved technologies entering this field to help make the lives of human beings better. Along with diagnosis and treatment of many ailments, technology has also taken over the way medical records are being filed and called up. With sophisticated data encryption systems, we are now ready to make the transition from paper to electronic medical records. So take stock of these steps to stay abreast with the latest in this field!
Scanning of Documents: The EMR or electronic medical record system can be powered by scanning the documents, to begin. These documents will be stored in an encrypted data form which converts the paper charts into readable documents to be accessed online.
Collating the Information: Once the documents have been scanned and stored, it is time to organize the information and classify the same as per the nature of diagnosis and treatment. This is done by entering the information into various fields created in the database. It also makes for an easy call-up and access for both, the patient and the doctor.
Security: It is important to keep an eye on safety when you are storing all your medical documents in a paperless, data encrypted system. Most of the reports hold crucial information regarding your address and insurance. If not protected properly with many layers of security and passwords, this kind of information can be accessed and misused by people who are into identity theft. It may also lead to loss of information.
Professional Systems: If your hospital does not offer this system yet, you can do the needful by contacting various agencies and businesses that develop such systems specifically for a paperless filing of medical records.
You can also manually create such an efficient filing system by creating folders on your computer. But while you do so, you will also have to ensure that you retain the hard copies of the documents so that you can use the same in case you cannot access your system.